Years of deferred file cleanup, done in a week.
Construction · family business
The situation
A directional-drilling contractor running a family business had accounting, vendor and HR files piling up in Dropbox for years — plus the weekly grind of new job setup, field logs, and reconciling QuickBooks against those logs.
What it took over
- New job setup — folders, contracts, checklists
- Field contractor hours and logs
- Reconciling QuickBooks against field logs
- Filing job PDFs into the right place
- Reorganising years of accumulated files
The outcome
The assistant reorganised years of accounting, vendor and HR files — the task he’d deferred for as long as he could remember — and took over the weekly job-setup and reconciliation grind.
The honest part
Week one is unusually high because of the backlog cleanup. The steady-state number is smaller and honest — and it’s the recurring weekly work, not the one-off, that pays for the retainer.